Privacy notice

What this website collects

There are no advertising trackers and no profiling on this site. We count visits only if you allow it in the cookie notice: without that consent no request is made to Google at all, and we know nothing about you beyond what the contact form tells us.

The legal basis is our legitimate interest in answering enquiries and keeping the form usable, and — where you are asking about our service — steps taken at your request before a contract.

The legal basis for visit statistics is your consent. You can withdraw it at any time from the “Cookies” link in the footer; withdrawal does not affect processing done before it.

When you use Movira

Two different roles matter here. For data you enter about your own customers, employees and partners, you are the controller and we are the processor — we process it to run the service for you, and for no other purpose. For your own account (name, email, password, sign-in log) we are the controller.

Each Movira application holds what its job requires: the warehouse holds goods and orders, the register sales documents, logistics waybills and addresses, rental management contracts and invoices, signing documents. A more detailed description is on each product’s own page.

We do not sell data, we do not hand it to advertisers, and we do not use customer data to train models.

Who else sees the data

• Hosting: Hetzner, in a data centre in Helsinki, Finland. The data stays in the European Union.
• Email delivery: Forward Email, which relays our outgoing mail.
• Bot protection on forms and sign-in: Cloudflare Turnstile.
• Visit statistics, if you allow it: Google Ireland Limited (Google Analytics and Tag Manager). Google may process the data outside the European Union as well, under the European Commission’s standard contractual clauses and the EU–US Data Privacy Framework. Without your consent the Google script is not loaded at all.
• Carriers, accounting software and webshops for the warehouse; Dokobit and Stripe for rental management; SK ID Solutions for signing. Each of them receives data only when the customer switches that integration on.
• Route calculation runs on our own server — addresses are not sent to mapping services.

Nobody else. Authorities receive data only when the law requires it.

How long it is kept

• Contact form emails: in our mailbox until the correspondence is no longer needed.
• Application data: for as long as the customer relationship lasts. When the contract ends, the data is deleted or returned at the customer’s choice.
• Accounting documents: for the period required by law, even when the contract has ended.
• Technical logs (errors, sign-in attempts): a short period, so that faults and abuse can be investigated.
• Visit statistics: up to 14 months in Google Analytics. When you withdraw consent, the _ga cookies are deleted from your browser immediately.

Your rights

You can ask what data we hold about you, have it corrected, deleted or its use restricted, object to processing, and receive your data in a machine-readable form. Write to us and we will answer within a month.

If your data is in a Movira application that a company uses (your employer, your landlord, the shop that sent you a parcel), that company decides about the data — write to them first. We will help them, and if you write to us we will point you in the right direction.

If you believe we are handling your data wrongly, you may complain to the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon, aki.ee).

Changes

We update this notice whenever the software starts or stops doing something with personal data. The date at the top always shows the last substantive change. Questions: info@movira.ee.